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Terms of Service

Last updated: December 5, 2025

1. Introduction

Welcome to VAULT ("the Service"), a music organization platform operated by Remy Cooper Music ("we," "us," or "our"). These Terms of Service ("Terms") govern your access to and use of the VAULT platform, including all features, content, and services provided through our website and application.

By creating an account, accessing, or using the Service, you agree to be bound by these Terms. If you do not agree to these Terms, you may not use the Service.

We may update these Terms from time to time. When we make changes, we will update the "Last updated" date at the top of this page and may notify you via email or through the Service. Your continued use of the Service after such changes constitutes acceptance of the updated Terms.

2. Eligibility and Account Registration

Age Requirement: You must be at least 16 years old to use the Service. By using the Service, you represent and warrant that you are at least 16 years of age.

Account Creation: To use the Service, you must create an account by providing accurate, current, and complete information, including:

  • Your email address (required)
  • A secure password (required)
  • Your name (required)
  • A username (required)

You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to notify us immediately of any unauthorized use of your account.

You may not share your account credentials with others or allow others to access your account. Each account is intended for use by a single individual or entity.

3. Description of Service

VAULT provides a comprehensive music organization platform that enables you to:

  • Manage songs, tracks, and music files with metadata, artwork, and multiple versions
  • Organize music using smart playlists, folders, tags, and advanced search capabilities
  • Collaborate with other users through sharing, comments, and permission management
  • Create and manage submission inboxes for music briefings
  • Share music through public links with password protection and expiration settings
  • Store and manage audio files, attachments, lyrics, and related content
  • Track actions and tasks related to your music projects

The Service is provided on an "as-is" and "as-available" basis. We reserve the right to modify, suspend, or discontinue any aspect of the Service at any time, with or without notice.

4. Acceptable Use Policy

You agree to use the Service only for lawful purposes and in accordance with these Terms. You agree NOT to:

  • Upload, store, or share content that infringes on intellectual property rights of others
  • Upload, store, or share illegal, harmful, threatening, abusive, harassing, defamatory, or discriminatory content
  • Upload content containing viruses, malware, or other harmful code
  • Attempt to gain unauthorized access to the Service, other users' accounts, or our systems
  • Use the Service to violate any applicable laws or regulations
  • Impersonate any person or entity or misrepresent your affiliation with any person or entity
  • Interfere with or disrupt the Service or servers connected to the Service
  • Use automated systems (bots, scrapers, etc.) to access the Service without authorization
  • Resell, sublicense, or otherwise commercialize the Service without our written permission
  • Reverse engineer, decompile, or attempt to extract the source code of the Service

We reserve the right to remove any content that violates these Terms and to suspend or terminate accounts that engage in prohibited activities.

5. Content Ownership and License

Your Content: You retain all ownership rights to the content you upload to the Service, including songs, tracks, artwork, lyrics, and other files ("Your Content"). By uploading Your Content to the Service, you grant us a limited, non-exclusive, worldwide license to:

  • Store, host, and process Your Content to provide the Service to you
  • Display and make Your Content available to users you have explicitly shared it with
  • Create backups and maintain the Service

Our Content: The Service itself, including all text, graphics, logos, software, and other materials provided by us (excluding Your Content), is owned by Remy Cooper Music or our licensors and is protected by copyright, trademark, and other intellectual property laws.

User-Generated Content: You are solely responsible for ensuring that Your Content does not infringe on the rights of others. We do not claim ownership of Your Content, but we reserve the right to remove any content that we believe violates these Terms or applicable law.

6. Subscriptions and Payment

Subscription Plans: VAULT offers various subscription plans with different storage limits and features. Plans are billed on a recurring basis (monthly or annually) through our payment processor, Stripe.

Payment Terms:

  • You agree to pay all fees associated with your selected subscription plan
  • Payment is processed automatically according to your billing cycle
  • All fees are non-refundable except as required by law or as explicitly stated in these Terms
  • We reserve the right to change our pricing with 30 days' notice to existing subscribers
  • If payment fails, we may suspend or terminate your access to paid features

Storage Limits: Each subscription plan includes a specified storage limit. If you exceed your storage limit, we may:

  • Notify you to reduce your storage usage
  • Provide a grace period before restricting uploads
  • Require you to upgrade your plan or delete content

Bandwidth and Fair Use: Each subscription plan includes reasonable bandwidth for streaming and downloading your content. Excessive bandwidth usage that significantly exceeds typical usage patterns may be subject to:

  • Notification to reduce usage or upgrade your plan
  • Temporary rate limiting to ensure fair access for all users
  • In extreme cases, suspension of access until usage normalizes

We reserve the right to define what constitutes excessive usage based on your subscription tier and typical usage patterns. We will provide reasonable notice before taking any action.

Cancellation: You may cancel your subscription at any time through your account settings or by contacting us. Your subscription will remain active until the end of the current billing period, after which you will lose access to paid features and may need to delete content to remain within free tier limits.

7. Data Storage and Account Termination

Data Retention: We will retain Your Content while your account is active. If you delete content from your account, it may be permanently removed from our systems, though backups may exist for a limited time.

Account Termination by You: You may delete your account at any time through your account settings. Upon account deletion:

  • Your Content will be permanently and immediately deleted from our systems
  • All files, songs, playlists, and associated data will be removed
  • Your subscription will be cancelled
  • You will lose access to all features and content immediately

Warning: Account deletion is permanent and cannot be undone. We recommend backing up your content before deleting your account.

Account Termination by Us: We may suspend or terminate your account immediately if:

  • You violate these Terms
  • You fail to pay required fees
  • You engage in fraudulent or illegal activity
  • We are required to do so by law

Upon termination, Your Content will be permanently and immediately deleted, and you will lose access to the Service. We are not obligated to provide you with a copy of Your Content after termination, so we recommend backing up your content regularly.

8. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, REMY COOPER MUSIC AND ITS AFFILIATES SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, OR BUSINESS OPPORTUNITIES, ARISING FROM YOUR USE OF OR INABILITY TO USE THE SERVICE.

Our total liability to you for any claims arising from or related to the Service shall not exceed the amount you paid to us in the 12 months preceding the claim, or €100, whichever is greater.

We do not guarantee that the Service will be uninterrupted, secure, or error-free. You are responsible for backing up Your Content and for any loss or damage resulting from your use of the Service.

9. Indemnification

You agree to indemnify, defend, and hold harmless Remy Cooper Music and its officers, directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including legal fees) arising from:

  • Your use of the Service
  • Your Content and its infringement of any rights
  • Your violation of these Terms
  • Your violation of any applicable laws or regulations

10. Dispute Resolution and Governing Law

Governing Law: These Terms are governed by and construed in accordance with the laws of the Netherlands, without regard to its conflict of law provisions.

Dispute Resolution: Any disputes arising from or related to these Terms or the Service shall be resolved as follows:

  • First, we encourage you to contact us directly at remy@toolkit.music to resolve the dispute amicably
  • If a dispute cannot be resolved amicably, you and we agree to submit to the exclusive jurisdiction of the competent courts of the Netherlands
  • For consumers residing in the EU, you also have the right to bring disputes to the attention of your local consumer protection authority

11. Changes to Terms

We reserve the right to modify these Terms at any time. When we make material changes, we will:

  • Update the "Last updated" date at the top of this page
  • Notify you via email or through the Service
  • For material changes, provide at least 30 days' notice before the changes take effect

Your continued use of the Service after changes become effective constitutes acceptance of the modified Terms. If you do not agree to the modified Terms, you must stop using the Service and may terminate your account.

12. Contact Information

If you have any questions about these Terms, please contact us:

Remy Cooper Music
Email: remy@toolkit.music
Location: The Netherlands

13. General Provisions

Severability: If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

Entire Agreement: These Terms, together with our Privacy Policy and Cookie Policy, constitute the entire agreement between you and Remy Cooper Music regarding your use of the Service.

Waiver: Our failure to enforce any provision of these Terms does not constitute a waiver of that provision or any other provision.

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